How you can efficiently set up your content planning for 2019

29 Nov

Content marketing has been steadily expanding for several years now. More and more businesses recognize the long-term ROI of brand-owned content. 2018 was a big season for content, as recent correctly been showing:

  • Content marketing revenue  is projected   to exceed $300 billion dollars by 2019
  • 86% of B2C marketers   think content marketing is an essential marketing strategy.
  • Content marketing and advertising generates over  4x   more leads than PPC for each $1000 within 36 months.
content marketing and advertising vs PPC

Yet, there’ t one common problem I frequently see when auditing websites: insufficient content planning behind marketing initiatives. Most businesses seem to publish articles only because they have heard that will “ Content is king” or even because they saw competitors trying to publish some content too. According to the Marketing Profs and CMI research,   the majority of surveyed companies (63% of them)   don’ t possess a documented content strategy.

Publishing content for the sake of posting content is useless. No wonder exactly why so many businesses see zero comes from their on-site content. An effective articles strategy involves a lot of analyzing, arranging and planning. It may be tough, yet it’ s the only way to go if you need to see your content drive traffic plus conversions.

Here’ ersus how to plan and organize your articles strategy to the maximize efficiency:

Create an editorial plan for the whole year

With the amount of different elements to consider, content preparing can quickly get overwhelming. A simple post includes brainstorming, drafting, editing, minimum graphic design work (at minimum for a featured image) and then associated with course  social media advertising .

Those small but important details may discompose you from higher-level planning plus result in you missing important times or getting stuck.

To avoid this clutter, I always begin with a year-long editorial calendar which has minimum amount of detail, but roadmaps out my content ideas, specifically timely content.

Action item:   Use your slowest, quietest season to work on your content roadmap.

A good editorial roadmap accomplishes several essential goals:

  • Guarantees you’ re always prepared for  foreseeable trends   (those you understand are coming)
  • Can help you brainstorm
  • Keeps a person organized
  • Lets you efficiently delegate and plan your (remote) team workload
  • May target several goals at a time (i. e. plan for two trends, mix two campaigns for more efficiency, etc)

Here’ s i9000 a sample of my editorial plan for you to understand what I am talking about before We go into more detail:

content appointments example

As you can see from the over screenshot, the roadmap may help focus on two important dates, i. electronic. Thanksgiving and Pubcon conference, inside one content asset.

You can grab a copy from the sample content roadmap  here . Visit File > Make a copy to be able to edit for your own content planning.

Here are some of the tools that will help me put my editorial map together.

1 . Key phrase research

Like something that has to do with content marketing, my content planning is largely based on my key word research process. In fact , I begin thinking of my roadmap right while i start scrolling through a new group of keyword lists using labels to spot which keyword will be used, what sort of content will target it plus whether it’ s something that can be a timely piece.

keyword organization sheet

Labels to use in your spreadsheet:

If you tap into a brand new or neighboring niche, mapping keyword phrases in Excel may be next to impossible although. Keyword lists tend to be long, therefore you’ d need to spend several weeks going through them.

We use  Serpstat   for our keyword research and categorization reasons. It has a keyword clustering function that allows me to effectively arrange my keywords in categories in order to then optimize each article for the group of keywords. Keyword clustering is really a valuable feature that helps you seem sensible of long intimidating keyword listings.

Just to give you a fast example, if you were to perform key phrase research for “ hiking, ” you’ d generate hundreds otherwise thousands of phrases that you’ g be most likely overwhelmed by.

Serpstat’ s clustering function would go through all those phrases to suit your needs and come up with some pretty amazing terms you could focus your content close to, such as:

  • Design hike
  • Hikes along with dogs
  • Hiking applications
  • Hiking cost
  • Hiking sandals

Each of these groups has all of the related phrases inside, for you to quickly work out your content plan. In my content calendar, I copy-paste these key phrases into a comment box.

hiking key word group example

Keyword collection makes higher-level content planning a lot more productive.

2 . Seasonality research

Apart from annual holidays and obvious seasonal styles that you’ re already conscious of based on experience in your niche, you can find two methods that are very useful meant for seasonality research:

  • See when exactly the interest in every topic starts climbing (to period your content to the beginning of the rise)
  • Spot non-obvious trends (those you haven’ t thought of previously)

That being said, for each keyword you were able to select within Step #1 above, make sure to operate the following two tools:

Google Trends

This tool will show curiosity trends over time (you can look into the trend history ever since 2004), within a given region (you can as long as restricting it to a specific town or state) and within a particular search section (News, Image research, Youtube search, Google Shopping plus general web search).

The interest graph will give you cues regarding when you should start publishing content focusing on a certain holiday:

google trends showing time for you to publish at start of rise


Ahrefs is another multi-functional SEO system with lots of ingenious features. One of its exclusive reports is the “ Clicks” submission graph. The graph visualizes month-to-month interest in a specific topic based on how numerous clicks Google search results received for your search on a monthly basis:

ahrefs displaying when interest starts peaking through click count

3. Calendars

One way to get creative together with your content planning is to create content material based around certain holidays plus seasonal events. Depending on your sector, some holidays might be more highly relevant to your brand than others. In case you’ re looking for ideas where holidays to create content around, here are a few helpful tools:

animatrion social video calendar

Action item:   All these special days and months get their own hashtags, so make sure to consist of those in your roadmap.

4. Content planning cooperation

A huge part of a highly effective content marketing strategy is to create techniques and workflows that allow you to  listen to your customers , team members and readers. The best articles ideas come from collaboration.

Listening to your customer support and/or sales force is one of the best ways to understand your own customers’ struggles and address all of them in your content. I have no time to protect all those customers’ questions in my articles as they come up individually, though.

Instead, I have come up with a program to record those questions and put them in my editorial roadmap every year (unless they are super urgent or even timely of course).

Any CRM system might work with this. I use  Salesmate   because it integrates with all my favorite applications including WordPress, and Google Chrome.

Among other things, it can save plus sync across multiple teams plus clients and enables anyone to blog post comments. I always encourage salespeople to utilize the field to record content suggestions (and use tagging to inform their content team of each one):

customer questions recorded in salesmate

Update your editorial work schedule at least quarterly

When you have your editorial roadmap set up, it’ s a good time to start working on information. Depending on content volume, I recommend focusing on your  actual articles calendar   monthly at least quarterly.

Make it portion of your  content marketing and advertising planning   routine. I use an ongoing reminder set up for every at the end of last week of the month in my phone diary. That’ s the day I’ m sit down to work on my following month’ s content schedule.

I use  Coschedule   for planning my editorial work schedule because it basically handles all the preparing from this point on. Here’ s steps to make the most of it:

  • Add one campaign for each article:   Looking at your own editorial roadmap, you may have to do a few prep work beyond the forthcoming month. For example , if I plan a professional roundup for May in my plan, I’ ll set up the professional outreach campaign for it in my 04 calendar. So look at your map each time you’ re working on your own editorial calendar, even if there are simply no timely campaigns planned for the forthcoming month.
  • Give a primary stakeholder:   This isn’t always necessarily the person who actually writes the information. I for one write most of the content material myself, but I have an administrative who oversees that (1) I actually do everything on time and (2) Ensures other pieces of the puzzle are now being done too. For example , if it’ s a video, there should be some video editing work done. If it’ s an eBook, there ought to be some graphic design to be done. And when it’ s an expert interview, the expert in question receives all the details and follow up reminders from an outreach manager.
  • Put in a to-do list for each campaign:   This is where you want to be super careful not to miss any essential details. You can also encourage your associates to add to-do list items too so you don’ t miss such a thing.
campaign to-dos recorded in coschedule

Action item:   Create a list of tasks that needs to be added to each campaign (for example, for each of my blog posts, I always add the same tasks: to add the URL to  ViralContentBee   and to send email campaign to my subscribers because I really do that manually). This way you won’ t forget to include those recurring tasks to each campaign.

A more affordable alternative to Coschedule is  ContentCal , which  gives you most of the important organization features, including campaigns, color-coding, multi-user support and bird’ s eye view of your upcoming month.

ContentCal enables you to color-code your content channels (blogs, emails, press releases, etc) as well as your content categories (how-tos, announcements, etc), keeping you much more organized:

color coding by channel

Make sure to use color-coding for all several types of content to see what tasks belong to which campaign in the dashboard. For example , I use:

  • Yellow for weekly Twitter chats
  • Green for evergreen content
  • Blue for guest posts
  • Orange for videos we are likely to create
  • Red for infographics
color coding in contentcal

The calendar view will also let you see which campaigns are in progress and how much must be done.

Another nice feature keeping you more productive is the ability to set up default hashtags for your content to be publicized on social media. This makes adding posts and planning much quicker:

default hashtags set up in calendar

There are other editorial calendars to try (many of them  integrate with WordPress nicely ), so you shop around to see which ones fits your needs best.

Schedule a lot of social media promotion in advance

Another thing I really do when creating  my editorial calendar   is create social media graphics for all the in the pipeline content for the upcoming month. A handy tool I am using for that is  Bannersnack , allowing you to generate multiple graphics in several sizes at a time. That saves a huge amount of time.

one image resized in multiple ways in bannersnack

Another great tool for online running editing is  Visme : Use pre-built templates from the gallery to create astonishing social-media-friendly graphics in seconds:

prebuilt bodily figure templates in visme

If you feel absolutely love playing more, give  Fotor   a try. This online image changing tool lets you easily adjust it is, light, fonts, as well as use HDR effects and filters for an unusual style:

fotor allows for more detailed image manipulation

If you have a graphic already programmed, you can use  Areas by Sprout Social   to automatically resize it to share with you across other social channels identical.

landscape by sprout lets you resize an image for multiple social video streams easily

With graphics required, I can plan social media promotion to suit scheduled and planned content usually.

Sprout Social has  powerful scheduling product features   which you can use every time you build a new content asset. I recommend arrangement some promo updates to go active at least:

  • When necessary of publication
  • A single week after publication
  • A couple of weeks after publication
Example for this content calendar from Sprout. alone width=

Planning ahead gives you plenty of rooms to perfect your  advertising and marketing content strategy . Don’ big t forget to mix in  content curation   below your sink content you share from your own site.

Content planning is not easy, but it’ s well worth it!

Now, I understand this looks like a lot of work. It takes time to fit tools, systems and work comes in place. These updates will make facts faster and more efficient, but the launch still requires some time commitment.

But you know what? It’ south well worth it! A well-organized and well-planned content marketing strategy will make a huge difference between the two when it comes to traffic and leads arriving at your site. Most businesses publish subject without much purpose or thinking to it.

Having a solid comfortable planning routine gives you a huge more competitve advantage and builds your site recognized name. Try it, give it 3 to 6 or even and come back here to share ones results!

If you liked How you can efficiently set up your content planning for 2019 by Dominique Jackson Then you'll love Miami Internet Marketing Consultant

Leave a Reply

Your email address will not be published. Required fields are marked *